Executive Assistant, Operations

Executive Assistant, Operations

  • Location HOBOKEN, NJ
  • Department Operations
  • Team Operations
  • Employment Type -
  • Position -
  • Requisition GH1218228

What you'll do at

The Executive Assistant is responsible for supporting our Supply Chain leaders of Walmart eCommerce in a dynamic, fast-paced startup culture. We are looking for an experienced and detail-oriented Executive Assistant to interact with internal colleagues and external clients, tackling all challenges with a proactive, we-can-do-this attitude.  This is a rare and incredible opportunity to work at what Glassdoor recently called one of the “Coolest Places to Work in NYC.”

Responsibilities

  • Act as the main point of contact for our Supply Chain leaders and possibly other Executives across different functions, while building and maintaining strong relationships and exuding our culture
  • Organize and maintain multiple Outlook calendars; prioritize and coordinate high-volume and ever-changing schedules
  • Coordinate meetings between Management team members including confirming conference rooms, scheduling off-sites, preparing presentations, and reviewing/completing reports and decks
  • Handle a full spectrum of personal details and needs, while maintaining complete discretion and confidentiality
  • Think outside the box to continue reinforcing our unique values, unification and culture for team members, managers and leaders
  • Provide additional support to the Management team and Senior Leaders including: completing expense reports, scheduling/coordinating travel and providing solutions to day-to-day issues

About You

You’re an outgoing and supportive team player who has experience supporting Senior Leadership or C-Level Suites in an Executive Assistant role. You pride yourself on being resourceful and professional and have strong skills regarding calendar management and travel logistics. You have an attention to detail that has always stuck out. You want to be a part of one of the fastest growing ecommerce companies around where the only constant is change and you have these main skills:

  • Excellent written and verbal communication skills
  • Strong organizational and project management skills, who is resourceful and takes the initiative
  • Proficiency across Microsoft Suite products (e.g. Outlook, Excel, PowerPoint, Visio)
  • Ability to prioritize and take charge across a fast-paced, constantly changing landscape
  • Creative and collaborative team player who can work with multiple stakeholder groups
  • Experience in calendar and travel/logistics management
  • You’re positive, outgoing & always willing to lend a hand and provide a good experience to those you’re interacting with

Qualifications

  • 7+ years’ experience as an Executive Assistant supporting Senior Leadership or C-Level Suites
  • A 4-year degree from an accredited college or university or relevant experience

About Jet

Jet is reshaping e-commerce as we know it. Based in Hoboken NJ (just 10 min from Manhattan), we are a shopping site on the relentless pursuit to build the greatest customer experience in the world. At Jet, we believe in bold. That means taking risks, asking “why not”, looking where no one’s looked before and crushing it! Our engineers are utilizing and building world class technologies, to optimize the supply chain, remove unnecessary costs, sprinkle in some surprise and delight all while saving consumers every penny possible and we’re just getting started. At Jet, we have worked hard to build a culture that stresses the importance of learning and of sharing knowledge. If you want to be part of the team that is disrupting the shopping norm and you’re capable of smashing the status quo, we have a hunch you’d look good in purple.

 

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